New York Courts dot gov
New York StateUnified Court System

Administrative Rules of the Unified Court System & Uniform Rules of the Trial Courts


Rules of the Chief Administrative Judge


PART 123. Requirements Relative To Material Submitted To Supreme Court Law Libraries
Commercial reuse of the Rules as they appear on this web site is prohibited. The official version of the Rules published in the NYCRR is available on Westlaw.


123.01 Designations
123.02 General filing requirements

Section 123.01 Designations

The following Supreme Court Law Libraries are designated to serve as repositories of materials transmitted by State agencies pursuant to section 102(4)(c) of the Executive Law:

(a) Supreme Court Law Library/Civil Branch
60 Centre Street
New York, NY 10007
(First Judicial District)

(b) Supreme Court Law Library
360 Adams Street
Brooklyn, NY 11201
(Second Judicial District);

(c) Supreme Court Law Library Courthouse
Kingston, NY 12401
(Third Judicial District);

(d) Supreme Court Law Library
72 Clinton Street
Plattsburgh, NY 12901
(Fourth Judicial District);

(e) Supreme Court Law Library
Onondaga County Courthouse
Syracuse, NY 13202
(Fifth Judicial District)

(f) Supreme Court Law Library
107 Courthouse
Binghamton, NY 13902
(Sixth Judicial District);

(g) Supreme Court Law Library
Steuben County Courthouse
Bath, NY 14810
(Seventh Judicial District)

(h) Supreme Court Law Library
92 Franklin Street
Buffalo, NY 14202
(Eighth Judicial District)

(i) Supreme Court Law Library
Westchester County Courthouse
White Plains, NY 10601
(Ninth Judicial District)

(j) Supreme Court Law Library
100 Supreme Court Drive
Mineola, NY 11501
(Tenth Judicial District);

(k) Supreme Court Law Library
General Courthouse
88-11 Sutphin Boulevard
Jamaica, NY 11435
(Eleventh Judicial District); and

(l) Supreme Court Law Library/Civil
Branch
851 Grand Concourse
Bronx, NY 10451
(Twelfth Judicial District).

Historical Note
Sec. filed March 4, 1985 eff. Feb. 26, 1985.

back to top

Section 123.02 General filing requirements

No material submitted to a Supreme Court Law Library pursuant to section 102(4)(c) of the Executive Law will be accepted for filing therewith unless the following requirements are met:

(a) All material submitted must be in the form of microfiche or ultrafiche cards and must comply with the provisions of subdivision (b) of this section, unless the submitting agency shall certify that such material cannot be obtained commercially in such form, in which event the material shall be in the form prescribed by subdivision (c) of this section.

(b) Form for material submitted in microfiche or ultrafiche.

(1) Material submitted in the form of microfiche or ultrafiche cards shall display the full text of the code, manual, volume or publication of which it is a part.

(2) There shall be included with such cards a separate written index of the material displayed thereon, including the following information for each entry:

(i) the name of the publication, including the volume number and volume title if applicable;

(ii) the name of the publisher or the name of the organization responsible for writing the material, whichever is more useful for identification purposes;

(iii) the date of publication;

(iv) the name of the State agency adopting the publication; and

(v) cross-references to the NYCRR sections which reference the publication pursuant to section 102(1)(c) of the Executive Law.

(c) Form for material submitted when microfiche or ultrafiche are unavailable.

(1)(i) If the material were published in a permanently bound volume, the bound volume itself must be submitted for filing. Neither photocopies nor pages from bound volumes will be accepted.

(ii) If a soft-bound publication contains less than 100 pages, it must be placed in a rigid-cover binder.

(iii) If the publication is self-covering, i.e., the cover and the inside pages are made of the same or similar stock, the publication must be placed in a rigid-cover binder.

(2) Loose-leaf publications must be bound in the loose-leaf binder specially manufactured and imprinted by the publisher for storing the pages.

(3) The following information must appear on an adhesive label placed in the upper left-hand corner of the front cover of each publication or, if the publication is enclosed in a binder, in the upper left-hand corner of the front cover of the binder:

(i) the name of the publication, including the volume number and volume title if applicable;

(ii) the name of the publisher or the name of the organization responsible for writing the material, whichever is more useful for identification purposes;

(iii) the date of the publication;

(iv) the name of the State agency adopting the publication; and

(v) cross-references to the NYCRR sections which reference the publication pursuant to section 102(1)(c) of the Executive Law.

(4) A rigid-cover binder may not contain more than one publication nor more than one edition of a periodical or series publication.

(d) If for any reason the nature of the material makes it impractical for a State agency to comply with any of the provisions of this section, the agency may request the Chief Administrator of the Courts to grant an exemption therefrom.

(e) No material which is a United States statute or a code, rule or regulation published in the Code of Federal Regulations or in the Federal Register shall be submitted.

Historical Note
Sec. filed March 4, 1985; amd. filed Feb. 12, 1996 eff. Jan. 30, 1996. Amended (b)(2)(v) and (c)(3)(v).